How the different agencies are working in Unified Command System?

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Hasan Ashique

Hasan Ashique

Military Officer, Bangladesh Army

20 September 2012, 15:06

I am writing an article on Incident Command System (ICS) and how it can fit in our context (Bangladesh) and how the Armed Forces can work under this system with civil administration. But I need some help from the forum to understand when when an incident turns in to a large scale disaster involving more agencies or responders.Then the ICS also expand and turn into Unified Command System (UCS). But I am not very clear on how responding agencies work under UCS. I suppose all the individual agencies have got separate sections like planning, logistics, finance and operation. So how would these sections work under UCS structure? One thing is clear to me: that operational sections will be a single one in UCS but what about the other sections like logistics, finance or planning from different agencies? Would they work together like logistics from law enforce agency will work together with logistics from some other agency? My guess is that the various sections from different agencies are blending together and work in a coordinated way to help the unified commander. Please could someone help me understand? Thanks.

Chris Piper

Chris Piper

TorqAid

25 September 2012, 12:39

Hi Hasan Ashique,

Good question you've posed .in Bangladesh, as you're no doubt aware, you have the Comprehensive Disaster Management Programme (CDMP) - www.cdmp.org.bd, which is embedded within the Disaster Management & Relief Division, a part of the Ministry of Food and Disaster Management. CDMP, now in its Phase 2, has responsibility of working thru' a range of disaster risk reduction, emergency response & recovery initiatives, for when a major disaster (eg tropical cyclone) threatens or hits Bangladesh. They obviously involve a range of stakeholders to achieve this, these including a myriad of government departments; the armed forces; Bangladesh Red Crescent; NGOs (both national & international) etc, as well as specialised agencies such as the Cyclone Preparedness Program (CPP).

In our Disaster Risk Management (DRM) work in Australia, we've (over the past ten years) developed a series of four key diagrams which describe the various functions required throughout the disaster Risk Management Cycle (DRMC). Please see the links below to these two diagrams. These include key elements such as ICS (highlighted in the diagrams by search & rescue, leadership, management, coordination, communications, management & re-establishment of logistical routes etc), which the armed forces are particularly skilled at.
TorqAid DRM Diagrammatic Framework : 4 diagrams
http://www.torqaid.com/images/stories/TorqAidDRMFramework4Diagrams.pdf

TorqAid Diagrammatic Framework for Disaster Risk Management (extended version)
http://www.torqaid.com/images/stories/TorqAidDiagrammaticFrameworkforDRM.pdf

I'm also enclosing the link to the selected DRM bibliography we use in our accredited DRM workshops. In particular, you might want to read the articles by the Queensland Recovery Authority, as well as the Queensland Floods inquiry report (both p.10); as well as the State Government of Victoria's Victorian Bushfires Royal Commission (p.11), as there are many valuable lessons here from the 2009 Victorian bushfires, as well as last year's Queensland floods. These are useful for a whole range of stakeholders, including host government national armed forces and emergency services.
Disaster Risk Management (DRM) Selected Bibliography
http://www.torqaid.com/images/stories/DRMBibliographyMaster.pdf

I can separately pass you on the contact details of a previous Deputy Executive Director (Emergency Management Queensland), who now runs his own risk management consultancy, if you're interested. Please email me if this is the case.

Hope this is helpful.

Cheers

Chris Piper, TorqAid Director, on pipercm@iprimus.com.au and www.torqaid.com

Chris Piper

Chris Piper

TorqAid

25 September 2012, 13:15

Hi again Hasan Ashique,

As a final comment, the final article in the selected bibliography (see below) would probably also be most useful for you.
Disaster Risk Management (DRM) Selected Bibliography
http://www.torqaid.com/images/stories/DRMBibliographyMaster.pdf

Yates, A. & A.Bergin, 2011, Australian Strategic Policy Institute (APSI) Special Report 43. More than Good Deeds. Disaster Risk Management and Australian, Japanese & US Defence Forces, http://www.aspi.org.au/publications/publication_details.aspx?ContentID=322

Chris piper, TorqAid

Suleman Aziz Lodhi

Suleman Aziz Lodhi

25 September 2012, 18:41

Hi Hasan Ashique,
Developing a unified command system for disaster management is very important, but at the same time the system should provide a certain level of autonomy to all actors working in the system.

I have proposed a disaster management system based on my experience in the domain of knowledge management and adaptive systems on the following link
http://k4socialdevelopment.blogspot.com/2010/09/drcr-management-system.html

I would be happy to further develop the system with anybody interested in the idea.

Smiles
Suleman Aziz Lodhi
(Ph.D Knowledge Management)

Paul Knox Clarke

Paul Knox Clarke

Head of Research and Communications, ALNAP

26 September 2012, 11:14

Dear Hasan,

This is a very important topic - how various actors in the international system can best collaborate with one another and with the host government. Thanks for opening it up. At ALNAP, we are currently doing research on shared and collaborative leadership approaches in humanitarian action, and one approach which we are looking at is the Unified Command System. To the best of my knowledge, neither ICS nor UCS are currently used - at least formally - in the international humanitarian system to structure multi-agency responses. Some individual agencies have, however, applied many ICS principles in their internal management. The fact that the international humanitarian system does not apply UCS makes it even more difficult to work with those governments who do use UCS approaches. On the other hand, the literature that we have reviewed on UCS gives it very mixed reviews when applied to situations which extend over a large geographical area and over a significant period of time. We are in the process of finishing this literature review, and I will be very happy to send it to you - with the bibliography - when it is completed. In the meantime, we would also be very interested to hear more about Bangladesh's experience of UCS, and any other reviews or evaluations of the system which you have come across. I also wanted to mention that your area of interest seems to articulate well with Remo Fabri's (posted 21 June) and that - if you have not already done so, you may wish to talk to him?

All very best wishes

Paul

Hasan Ashique

Hasan Ashique

(Topic starter)

Military Officer, Bangladesh Army

9 October 2012, 19:38

Dear Chris Piper
Thanks a lot for your effort that you have taken for sending me number of links which will definitely help me out to have an idea on ICS. Beside that I'd like to have the contact details of the said person that you have mentioned. I've already send a mail to you. Thanks again.

Hasan Ashique

Hasan Ashique

(Topic starter)

Military Officer, Bangladesh Army

10 October 2012, 17:28

Dear Chris and Suleman thanks for your resourceful comments. I hope this will definitely help me to enrich my knowledge.

Dear Paul Knox Clarke, thanks for your information regarding UCS. I'd like to have that paper that you have mentioned in your comment. And UCS in Bangladesh is still at very initial stage. In year 2011 the Government of Bangladesh has introduced the ICS/UCS concept in Standing Order on Disaster (SOD) which had been published in 2011. But this concept is denoted by the term "MULTI-AGENCY DISASTER MANAGEMENT SYSTEM" in SOD 2011. This concept is yet to developed by various agencies including GO and NGO. Recently Army is trying to formulate this concept in their internal management . But all these effort are not done jointly rather individual way. If I come across some sort of research on this topic I will send you. I was trying to develop a paper "An action framework of incident command system (ICS) for Bangladesh armed forces in emergency response" that was my Master thesis. You can go through this paper in the following link .
http://dspace.bracu.ac.bd/handle/10361/1566

Thanks

Kevin Misenheimer

Kevin Misenheimer

Emergency Management Specialist, International Programs - Disaster Management

10 October 2012, 22:40

Hasan,

Thanks for the post and I am enjoying all of the discussion on this topic. I would be very interested in reading your article on ICS in Bangladesh. With support from USAID, the US Forest Service has been working in the region (India, Bhutan and Sri Lanka) for quite a few years helping those governments integrate ICS into their disaster management systems.

Here in the US, we encounter your question on Unified Command quite frequently. The basic premise is that Unified Command should be made up of organizations that have a legal or functional responsibility for responding to the emergency. As you mention, there is only one Operations Section in Unified Command, and each of the Unified Command agencies will agree on who will serve as the Operations Chief in the organization. Operations is usually lead by the agency that has the most authority, technical capability or the most resources involved (i.e. police dept. if a security issue, health dept. if it is medical, fire dept. if it is search and rescue, etc). Of course, there are a numerous other agencies working collaboratively in operations, but someone has to direct the actions in a coordinated way. If possible, the other sections in ICS are unified as much as possible, but this becomes more difficult in complex emergencies.

ICS/UCS is successfully used in the US for large, complex and protracted disasters. The modular organization and flexibility allows you to deploy many Incident Command teams to work in various locations or various functional sectors. The key is that they take direction from and report directly to "Responsible Officials" who are usually our elected leaders such as Mayors and Governors, etc.. So, in one city, province, state, there can be multiple incident command teams, but the key is that they communicate and coordinate information and resource sharing. This is done through coordination centers (such as Emergency Operations Centers, standing inter-agency teams, etc.) and through prioritization by the "Responsible Officials". I think one of the common mis-conceptions about ICS is that it alone dictates the organizational structure for the disaster and operates as the single command and coordination authority. In fact, ICS is the framework that allows you to build the structure in the field as you need, rather than dictate the number or size of the organization that you must use. To be effective, ICS requires interaction with other components of a national disaster management system like multi-agency coordination entities, resource management systems, and public information management.

Send me a note if you have any more questions about ICS application in the US and good luck with your research. Thanks,

Kevin Misenheimer
US Forest Service
kmisenheimer@fs.fed.us

Chris Piper

Chris Piper

TorqAid

11 October 2012, 01:26

Hi Hasan,

Your original query has drawn out some terrific responses from the ALNAP network. Well done. Just adding a few more points from this end;

1. Following the 2009 Victorian Bushfires, one of the local government councils (Yarra Ranges) which lost a number of lives/homes etc, updated their Municipal Emergency Management Plan (MEMP). I'm enclosing the link to it here, and there is some wonderful material which will be of use to many ALNAP readers. This must be one of the best MEMPs currently in Australia. The main hazard facing this council is bushfires (wildfires), and one of the areas within the geographical boundaries (the Dandenong Ranges) is particularly vulnerable (as it's both densely populated, and has many visitors in summer).
Yarra Ranges Council, 2012, Yarra Ranges Municipal Emergency Management Plan, http://www.yarraranges.vic.gov.au/Residents/Community_Safety/Councils_Role_in_an_Emergency/Municipal_Emergency_Management_Plan

2. The Victorian State Government has also revised its emergency management procedures, and the following link will be useful for many readers (and again applicable to Bangladesh) Office of the Emergency Services Commissioner (OESC), 2012, Emergency Management Manual Victoria, http://www.justice.vic.gov.au/emanuals/emmv/default.htm

3. In our Disaster Risk Management (DRM) training (see www.torqaid.com for our latest workshops), we use a number of key diagrams. One of these is the Disaster Risk Management Planning (DRMP) diagram which highlights the relationship between government plans at various levels (eg national; provincial/state; district/local), as well as between these and NGO Community Based Disaster Risk Management (CBDRM) initiative. In practice CBDRM tends to include a combination of what we call Risk Reduction Initiatives (RRIs) and Poverty Reduction Initiatives (PRIs). See link below which I think is really helpful in highlighting this.
Disaster Risk Management (DRM) Planning Diagram
http://www.torqaid.com/images/stories/LatestDRMP.pdf

4. I agree with Loy that the combination of initiatives in Bangladesh (ie CDMP/CPP/NGO CBDRM ) together are making great strides in making the country safer from natural disasters, recognising of course that there are still some major areas which require continual improvements ! I agree with an earlier comment that the Indian AIDMI also provides some terrific resources, particularly on earthquakes/floods etc

5. Over the past year I've both travelled to Afghanistan, and had contact with other players in the region. Thus the Afghan government's Afghanistan National Disaster Management Agency (ANDMA) is trying to emulate what Bangladesh has achieved over these past few years. Similarly, the Pakistani National Disaster Management Authority (NDMA) also seems to be moving ahead well in this same area. In Kabul I also attended at the end of Feb the 6th Regional Economic Cooperation Association (ECO) DRM Conference, which focussed in on DRM/DRR initiatives across these ten Central Asian countries.so it appears that more and more people are beginning to roughly 'read off the same sheet of music'..

Keep up the good work.

Cheers

Chris

Chris Piper
Managing Director & Lead Consultant, TorqAid
PO Box 13, Torquay,
VIC 3228, Australia
Tel: + 61 (0) 412 497 317
www.torqaid.com
www.linkedin.com/companies/torqaid

Mahasti Tafahomi

Mahasti Tafahomi

architect, shelterexpert.org

14 October 2012, 12:00

Dear Hasan Ashique,
At shelterexpert.org. We are investigating the possibilities of innovation and optimization of post-disaster emergency shelter aid. Indeed, an integral approach in logistics aspect of post-disaster relief, could affect the efficiency in post-disaster shelter aid. I would be very interested in learning from the experiences in Bangladesh.

Kind regards/Vriendelijke groet
Mahasti Tafahomi
Verwersdijk 92
2611 NK Delft
www.shelterexpert.org
E: info@shelterexpert.org
M: 0642381703

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