Request for Proposal: Provision of Staff Medical Insurance Services

REQUEST FOR PROPOSAL FOR PROVISION OF STAFF MEDICAL INSURANCE SERVICES- WVS_OT_001/23

Release Date: Wednesday, 1st March 2023

Closing Date: Tuesday, 21st March 2023 at 1700HRS EA Time

WORLD VISION SOMALIA

TENDER NOTICE

World Vision International (WVI) is a Relief and Development Organization working to promote the well-being of children. WVI invites tenders for provision of Medical Insurance Services for its staff.

Eligible insurance firms are invited to apply for the tenders for medical insurance for the under mentioned insurance covers:

Application Process

All interested bidders are requested to submit their Mandatory Requirements, Technical Proposals and Financial Proposals in Separate documents as attachments (Bidders who will combine both technical and financial proposals shall be disqualified) via email somo_supplychain@wvi.org on or before 06th March 2023. Bids received after deadline shall not be considered.

Email title should be; WVS_OT_001/23_MEDICAL INSURANCE

Your financial proposal should be as per schedule on the TOR document. Financial proposal should not be part of the technical proposal, it should be a separate document. Each tender must be accompanied with a Bid Security of USD 10,000.00 in form of a Bank Guarantee from Dahabishil Bank. The Bid Security must be valid for at least 120 Days from the tender closing date.

World Vision International Somalia reserves the right to accept or reject any bid and is not bound to give reasons for its decision

MANDATORY REQUIREMENTS

The Underwriter must provide and ensure the following conditions are met:

• Bid Security of USD 10,000.00 in form of a Bank Guarantee from Dahabishil Bank
• A brief description of your company with an outline of your experience in provided similar services (attach registration for the last three years 2021-2023)
• Provide Audited Accounts for three years 2020, 2021, and 2022 with Gross Premiums in the year 2022 of not less than USD. 1,000,000
• Attach last six months bank statements-Signed by the issuing Bank
• List and locations of your current health providers (e.g. hospitals, clinics, specialists’, pharmacies etc.)
• A list and contacts of your clients receiving similar services from your company. Attach at least five reference letters from your clients (INGO’S) on Medical Insurance
• Provide evidence of at least one client with minimum annual premium value of USD 400,000 and above
• Submit a certified copy of certificate of Incorporation/Registration. (Attach a copy)
• Submit your company ownership details
• Submit a copy of current tax compliance certificate from the respective Regional/Government Tax Agency/Department. Attach current copy
• Submit a copy of Tax Certificate the respective Regional/Government regional Tax Agency/Department. Attach Copy
• Must Fill the Price Schedule in the format provided. (Refer to Appendix 1)
• Detailed scope of the medical cover you propose to provide (as per the format provided below) Must be as per the attached format
• Properly arranged/paginated/serialized document. (Document should be arranged as per this numbers1-13) in PDF

Note: Bidders who will not adhere to mandatory requirements will automatically be disqualified.

TECHNICAL REQUIREMENTS

The Technical Proposal shall provide the following information (but not limited to the below):

Bidders must meet all the mandatory requirements to qualify technically

TECHNICAL EVALUATION CRITERIA

Criteria

• Submit recommendation letters from at least Five (5) INGOs and/or corporate clients served in a similar assignment in the last three (3) years (2020,2021,2022).
• Attach evidence of at least one client with minimum annual premium value of USD 400,000(attach LPOS/award letters/Contracts.
• Provide Audited Accounts for three years 2020, 2021, and 2022 with Gross Premiums in the year 2022 of not less than USD. 1,000,000
• Provide the last six months bank statement signed by issuing bank
• Demonstrate capacity to provide administrative services across all regions within Somalia and Somaliland (branch network) Clearly indicate your area of operations and location of offices
• List of Health Providers and their geographical distribution in the region. Give a schedule of approved hospitals and Doctors and region located
• Proposed supervisory team engaged with this assignment - CVs, profiles and role of each member and expected communication protocols
• Comply with the minimum requirements for inpatient, outpatient, maternity, dental and optical cover as provided below.
• Propose Methodology or process of claim settlement (Describe the process of settling a claim with expected timeline)
• Describe any additional benefits/riders (if any) give a clear description of each benefit and its application. Each additional benefit/riders must be describe in detail and clearly show if offered for free or chargeable. If charged, clearly indicate cost against it